Permit to work (work management system)- ADNOC

PERMIT TO WORK (WORK MANAGEMENT SYSTEM)  

Refer to ADNOC HSE Standards, HSE-OS-ST01, HSE-OS-ST02, HSE-OS-ST03,HSEOS-ST04, HSE-OS-ST05, and HSE-OS-ST06 for details and necessary compliance. Minimum Requirements.

Contractors shall comply with ADNOC Work Management System/Permit to work and any other ADNOC Group requirements.  

Contractors shall comply with the requirements of ADNOC Work Management System (WMS) framework and standards that include Permit to Work, Job Safety Analysis, Energy Isolation, Temporary Defeat of HSECES, and SIMOPs.    

TYPE OF PERMITS AND CERTIFICATES  

General Permit-A Permit used for activities that does not form part of the defined critical work, and does not contain any hot work.  

Critical permit -A permit used for critical work activities listed in ‘Work Categorization Chart’ or identified by the Group Company as Critical or High/ High-Medium Risk (as per ADNOC Corporate Risk Matrix).

Note: Spark Potential nature of work will be covered under the Critical Permit.  

Hot Work permit-A permit used for activities that contain a positive source of ignition as part of the nature of work activity. Examples include but not limited to hot surfaces, naked flames, hot gases, mechanically produced sparks, chemical reactions, etc.

Certificates- Confined Space Entry (CSE), Excavation, Vehicle and Machine Entry, Diving, Ionizing Radiation, Atmospheric Test Record, Easement, Energy Isolation, Temporary Defeat, Road Closure.  

Electronic PTW Systems -For companies utilizing electronic PTW system and handheld devices, the required signatures shall be recorded via handheld devices or wet ink signature. In both cases, a printed hard copy shall be displayed at the worksite during execution. In the event the electronic PTW system is unavailable, a paper-based PTW system (known as PTW Crash Pack) shall be provided as a contingency. 

The requirements set forth by ADNOC Document Retention Standards shall also be applicable. When requested the signed off copies should be made available for auditing and monitoring purposes. If any documentation and all relevant attachments required as per WMS Standards form part of an investigation for any reason, the related documents shall remain in archive for the duration of the investigation.

Contractors shall be responsible for ensuring that all activities performed within ADNOC operating   facilities in the course of carrying out their contractual requirements are managed in accordance with the requirements of this document and reported, when applicable, to the contract administrator.  

All PTW’s and certificates become invalid in case of an emergency situation and shall be placed into suspension. Work shall not resume without re-authorization from the relevant approval authorities. In cases, where work is to be carried out on non-ADNOC facilities/greenfield locations, work may be managed under an alternate Safe System of Work. Where Contractor Safe System of Work is implemented, Contract Administrator shall ensure that it is compliant with ADNOC requirements. 

Contractors shall define direct/indirect roles and responsibilities for all HSE-critical activities for relevant employees and documented. The assigned HSE roles and responsibilities for HSE-critical activities shall be discussed with, agreed with and understood by incumbent employees.

Contractors shall ensure HSE-critical activities and supporting tasks have written procedures or work instructions in place, as deemed necessary. 

Contractors shall be responsible for ensuring that all activities performed within ADNOC operating facilities in the course of carrying out their contractual requirements are managed in accordance with the requirements of WMS Standards and reported, when applicable, to the contract Administrator/holder. Where an ADNOC Group Company is in a JV arrangement, the use of alternate safe system of work is allowed provided that it meets the mandated requirements given in WMS standards. In cases, where work is to be carried out by a third party contractor on non-ADNOC facilities/greenfield locations, work may be managed under an alternate safe work system however, ADNOC representative shall ensure that controls equivalent to this standard are applied.

Contractors shall ensure that all associated trainings/certifications, Job Performer/Performing Authority, Job Originator, Gas Tester and others involved in the Permit to Work are provided by contractor at their own cost through ADNOC Group approved training providers. Such trained personnel shall be provided with an ID card by the Contractor with necessary details as per the ADNOC Group requirements.

Contractors shall be solely responsible for obtaining all the necessary permits and licenses required by the laws and regulations. When undertaking work requiring such permit, Contractor shall assist and coordinate with ADNOC Group to comply with requirements for safety and operation until the permit is obtained in strict. 

compliance with ADNOC Group procedure before commencing work in the designated area. Contractors may experience some unavoidable interruption of work due to operational or safety reasons. Such delays/interruptions will not entitle Contractor for any additional reimbursement.  

Any delay for securing necessary permission/permits from the concerned authorities shall not entitle contractor for any claim for extension of completion date or additional payment.    

Appropriate permit to work system will be agreed & used in or near THIRD PARTY installations where applicable.   

Contractors shall provide relevant experienced personnel as permit signatory who have demonstrated competency in the permit to work system application.   

Contractors permit signatories shall pass the required ADNOC Group competency assessment to use the Permit to Work System.  

Contractors shall ensure adequate and authorized job performers available for PTW activities.  

Contractors shall ensure that job performers required to work in the process and hazardous areas shall possess intrinsically safe communication device which is compatible with ADNOC requirements (e.g. intrinsically safe mobile phone) 

The ADNOC Group Representative and HSE focal point will have the right to inspect/audit implementation of WMS/PTW on a regularly basis and will provide feedback to contractor with applicable findings and recommendations. ADNOC Group has the right to cancel the authorization of any individual involved in WMS/ PTW if found unsatisfactory.   

PTW is valid for Max. 7 consecutive (calendar) days and revalidated for shift.   

All permits shall be submitted at least one (1) day prior to the planned commencement of work excluding emergency work.  

Contractors shall ensure adequate and authorized job performers available for PTW activities (Consider strengthening the competence requirements here e.g. strict testing and interview prior to licensing).Job

Performers shall possess the following competency requirements as a minimum:.  

▪ Job Performer/Performing Authority shall exhibit English language proficiency skills (Read, write and communicate) . 

▪ Two (02) years of minimum experience in respective trade (for Engineering graduates) OR 3 years of minimum experience for Non-Engineering Graduates (e.g. Science graduates/Relevant discipline) and Diploma holders in Engineering Disciplines (e.g. Civil, Mechanical, E&I etc.) OR  6 to 8 years’ experience in the respective trade with effective communication skills may be accepted for assessment on case to case basis to take a decision for approval in case of not fully aligned with the qualification criteria.  

▪ Knowledge in understanding the risk assessment and be able to contribute his knowledge while carrying out risk assessments such as JSA  

▪ Awareness on H2S hazards and consequences  

▪ Knowledge and thorough understanding on safe system of work (PTW, Method statement, formal procedural aspects etc.)  

▪ Knowledge in equipment certifications  

▪ Any job specific certifications where required   

▪ Shall exhibit English language proficiency skills (Read, write and communicate)  

▪ Contractor shall ensure JPs assigned for lifting activities shall comply with Lifting Supervisor Training requirement and reflected in their HSE Training Matrix. Training Certificates required as per ADNOC WMS Standards shall have a validity of three (3) years and shall require refresher courses post expiration. For only electronic version of WMS, if any role is inactive for more than one (1) calendar year, the person shall require a refresher training course. All JPs shall be endorsed by respective Line Management to be authorized as a PTW Signatory by Asset Owner.    

JP shall declare at end of every shift or after completion of the work scope, all work party members cleared from the site and personal locks removed, and work area left in a clean state and equipment left in a safe condition. 

Job Performer (JP) supervises the work party and is in charge of the safety of the worksite during the execution of work activity.  

The Job Performer (JP) shall accept the responsibility for the work to be executed and shall agree to comply with the conditions, precautions and controls of the Temporary Defeat Certificate and associated permit.  

Job Performer (JP) shall confirms that he understands all required worksite controls implemented by the Temporary Defeat Certificate (TDC) which is attached to the permit.  

The Isolation Operator (ISO) cannot be the Job Performer (JP) for the main permit for which the equipment is being isolated.  

The Isolation Operator (ISO) cannot be the Job Performer (JP) for the main permit for which the equipment is being isolated.  

The Job Performer (JP) shall accept the responsibility for the work to be executed and shall agree to comply with the conditions, precautions and controls of the Temporary Defeat Certificate and associated permit.

 Job Performer (JP) shall confirms that he understands all required worksite controls implemented by the Temporary Defeat Certificate (TDC) which is attached to the permit.

Authorized Civil Person-Authorized civil person responsible for all excavations onsite and the authorizing signatory for Excavation Certificates. (I.e. Civil Engineer, Projects Lead, Construction Supervisor, Area  Authority or designate).  

Authorized Person -A person is authorized under the Permit to Work System when he/she is either appointed or has permission in writing from the relevant Asset Owner to carry out PTW tasks within the Asset Owner jurisdiction.  

Job Performers (JPs) - A person whom works under the direction of Performing Authority (PA) and accepts the worksite as safe to commence work. He communicates the hazards, permit controls and conditions to other work party members or a group or personnel. 

Work Categorization Chart -This chart is a list of pre-identified high risk or critical activities /Hot work PTW in process / restricted areas that require special considerations and higher management approval for the work to proceed. As part of the IWAP process, this chart shall be used to assist in determining the appropriate type of Permit to Work to be used.  

A HSECES shall only be defeated if it is necessary to prevent a greater risk or to perform an activity related to HSECES. Defeats of HSECES shall be allowed in the following situations and under strict control:   

▪ When required for continued safe operations of plant and equipment;   

▪ For testing of the device (during normal plant conditions or construction/hook-up);   

▪ When required for maintenance or repair of the device or connected equipment;   

▪ When its function may be adversely affected by certain work activities and where those activities span very short timeframe (Example - a fire detection sensor activated by hot work thereby causing false equipment shut-downs or false alarms).   

The circumstances, under which temporary defeats (including bypass, over-ride or inhibition of function) on equipment or systems identified as HSECES are permitted, are strictly limited to certain clearly defined situations. 

Simultaneous Operations [SIMOPS]  

Simultaneous operations (SIMOPS) are activities that take place at the same time and meet the following conditions:  

▪ Activities that are located in the same area  

▪ Activities that could directly or indirectly potentially affect the safe performance of the another activity (e.g. Breaking Containment and Hot work) .

Prior to commencing SIMOPS, there should be a survey of the existing site or facility by the appointed SC and involved parties (Examples: affected Asset Managers, Construction Manager, Commissioning Manager, Operations, Contractor Management or Engineering) to verify the aspects of the operation, confirm emergency  procedures and identify any constraints and/or limitations and conflicting activities.

During the entire duration of the simultaneous operations, it is vital that a site Emergency response plan is effectively in place with integration of various emergency response procedures already in place (e.g Rig/platform/construction ERPs/Facility response plans). Methods of communication shall be clearly established between all work parties during the planning of any SIMOPs activity.  

Permits that are required for simultaneous activities/operations must be reviewed and approved by all relevant parties. A coordination meeting must be held to confirm all operational arrangements have been agreed in line with PTW requirements. A PTW register must be maintained by Contractor where applicable.  

SIMOPS Management Plan   

Preparation of a SIMOPS Management Plan shall include the following elements:  

▪ Description of the operation, the work to be performed and timing (including sequencing) aspects;   

▪ Identification of additional supervision and technical support required during the operation, including coordinating responsibility and allocation of responsibilities;   

▪ Safety, health, environmental, security, and regulatory requirements;   

▪ Job Safety Analysis of the planned operation, relevant MOPO and Restrictions Table information; and 

▪ Description of requirements for equipment, tools, materials, communication, and safety equipment to be used .

Where required the SIMOPS Management Plan should consider the following:   

▪ Requirement for specific qualifications and training of personnel involved and identification of any extra personnel.  

▪ Interfaces with other operations including commercial aspects (where required the Manual of Permitted Operations guidelines and interfaces may be defined in bridging documents approved by the Asset Owner or Representative);   

▪ Protection and detection systems and their interconnection;    

▪ Emergency preparedness measures and alternative plans;   

▪ Principle of staggering (separation of activities to prevent their interaction); and  

▪ Requirements for work permits and Isolation Certificates – these will include approval or endorsement signatures from any Affected Parties/ Affected Asset Owner Rep.